Creating a Template

Creating a Template
Adding a Text Response Question
Adding a Multiple Choice/select Question
Adding a Grid Question

1.  Open EEE+ Evaluations.
2. Select View Templates under the Instructors section.
   
3. Press the Create a Template button.
   
4. Add a title and click Create.
   
5. Click Add Element to add questions, headers, or paragraphs of text to your template.
   
   Note: There are three types of questions to choose from: Text Response, Multiple Choice/select, and Grid Question. Text response allows students to answer questions in their own words, while Multiple Choice/select and Grid Questions are preset by the instructor.
6. Once you’re finished adding elements you can click Preview to see how your template will look to students taking the evaluation.
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To Add a Text Response Question

1. Click the Add Element menu and select Text Response.
2. Write your question in the Question Text box.
   
3.  Select a length of preference for the text response by clicking the response option menu.
   
4. Click Save to save your progress.

To Add a Multiple Choice/select Question

1. Click the Add Element menu and select Multiple Choice/select.
2. Write your question in the Question Text box.
   
3.  Choose how many responses a participant can select and how responses are displayed under the Question Options section.
   
4. Write responses to your question below the Responses section.
   
   Note: If you would like to add more response options, click Add another Response option.
5. Click Save to save your progress.
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To Add a Grid Question

Grid questions are a way to survey students on multiple questions using one set of responses. To learn how to add grid questions to a template, read below.

1. Click the Add Element menu and select Grid.
2. Write your question description in the Question Description box.
   
3. Write your questions under the Questions section.
   
4. Write your responses under the Responses section.
   
5. Click Preview to see how your question will look to students taking the evaluation.
   
6. Click Save to save your progress.
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Editing a Template

To Edit a Template

1. Open the EEE+ Evaluations Template Library. Please login if you haven’t already done so.
2. Click on the “three dots” options menu on the far right of the row that contains the desired template.
3. Select Edit in the dropdown menu.
   
4. You will be taken to your evaluation template.
5. Each icon next to a question has a specific function. The first icon reorders questions, the pencil icon allows you to go in and edit the question, the paper icon duplicates the question, and the trash icon deletes the question.
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Publishing a Template

To Make a Template Available to Participants:

1. Open the EEE+ Evaluations Template Library. Please login if you haven’t already done so.
2. Click the Publish button next to the desired template or click on the “three dots” options menu on the far right of the template and select Publish.
   
3. (Optional) You can customize the title, which will be displayed to the participants.
   
4. Specify if you would like the evaluation to be published to specific courses as Enrollment Only, or if you would like it to be available to anyone with the URL as Open Access.
   
   
5. Configure the availability window for the evaluation to be open.
   
6. Choose if you would like an initial email reminder to be sent.
   Note: The initial email reminder option is unavailable if your evaluation is set to Open Access.
   
   
7. Once satisfied with the settings, press Publish.

You will be directed to your My Evaluations section. The published template should now be included in the evaluations table, along with a unique URL, evaluation window, number of responses, status, and additional information.

You can distribute the unique URL to the published form to the participants enrolled in your class(es).

Note: You cannot submit a response to a form that you have published.
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Publishing the Midterm Feedback Form (DTEI)

To publish the Midterm Feedback Form (DTEI):

1. Open the EEE+ Evaluations Template Library. Please login If you haven’t already done so.
2. Locate the Midterm Feedback Form (DTEI) at the top of the template list.
3. Click the Publish button next to the desired template or click on the “three dots” options menu on the far right of the template and select Publish.
   
4. (Optional) You can customize the title, which will be displayed to the participants.
   
5. Specify if you would like the evaluation to be published to specific courses as Enrollment Only, or if you would like it to be available to anyone with the URL as Open Access.
   
   
6. Configure the availability window for the evaluation to be open.
   
7. Choose if you would like an initial email reminder to be sent.
   Note: The initial email reminder option is unavailable if your evaluation is set to Open Access.
   
   
8. Once satisfied with the settings, press Publish.

You will then be directed to your My Evaluations section, where you should see the published Midterm Feedback Form.
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Unpublishing an evaluation

To close a published evaluation and prevent future submissions:

1. Open EEE+ Evaluations.
2. Locate the evaluation you wish to close.
   
3. Click the “three dots” options menu in the row that contains the desired evaluation.
4. Click on Edit Settings in the dropdown menu.
   
5. Modify the evaluation window, so that the close date and time are the current date and time.
   
6. Click Save.

You will be directed to your My Evaluations section, where you can access the results from the evaluation.

Note: Once an evaluation window is closed, it cannot be reopened.
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Sending email notifications & reminders

Email notifications and reminders are available only for evaluations assigned to one or more classes set as “Enrollment Only”.
(Samples of both emails are provided below.)

When publishing the evaluation, choose the “Send an email notification when evaluation window opens” option to send a notification when the evaluation becomes available.

To send a reminder email to non-participants:

1. View your list of published evaluations.
2. Click on the “three dots” options menu on the far right of the desired evaluation.
3. Click Remind non-participants.
   
   
4. Review the information, and then press the Send reminder button.
   

Reminder emails are sent only to students who have not yet submitted a response to the evaluation.
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Email notification template sample

Subject line: **Attention: Evaluation activated for [CLASS NAME]**

Hello,

[INSTRUCTOR NAME] has activated an online evaluation for your class:

  [CLASS NAME]

We invite you to provide feedback to [INSTRUCTOR NAME] about your
experiences in the class at:

  [LINK TO TAKE EVALUATION]

Dates this evaluation will be available:
  [OPEN TIME] through [CLOSE TIME]

====

MORE ABOUT EVALUATIONS ON EEE:

  The EEE+ Evaluations system provides no information to instructors or
  teaching assistants that makes it possible for them to associate
  any given response with a particular participant.

  The instructor you are evaluating will be able
  to view all comments and aggregated responses after the evaluation window has closed.

  Evaluations are activated at the discretion of the instructor. Any
  comments or concerns with the use of electronic evaluations should
  be directed to your instructor or the associated department.

PARTICIPANT LISTS:

  For the purposes of awarding optional extra credit to participating
  students, instructors requested that the Academic Senate authorize
  EEE to provide the instructor with a 'participation list'. The Senate
  approved that this list may be made available ONLY IF there are
  at least 5 responses. This list is in no way associated with the
  order of comments or submissions and is sorted by student ID number.

HELP & CONTACT INFORMATION:

  Online "Help & How-to" documentation:
  https://help.eee.uci.edu/evaluations/

  Assistance with questions or technical support:
  eee-support@uci.edu or (949)824-2222

Submitting an Evaluation

The evaluations tool provides you with an opportunity to provide feedback to a specific individual, based on a form that they have created.

1. Open the URL that is provided in the request for feedback email.
   Or… Go directly to EEE+ Evaluations to see all pending Evaluations that are assigned to you and select an evaluation to begin by clicking on it.
2. Review the information about the form, including who you will be evaluating within this form.
3. Press Take Evaluation.
4. Carefully enter your responses to each question.
5. Press Review & Submit to review your responses.
6. Press Submit my responses.
   Note: The name of the individual being evaluated appears within the button.

Note: Once five individuals have submitted a response, the individual who requested feedback will have access to a list of participants. Your identity will not be associated with the results. The participation list will include the names and email addresses of all students who have submitted the evaluation, even in those cases where the release of their information has been restricted.
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Frequently Asked Questions (FAQ)

Can I change my submissions?

Once you submit an evaluation, you cannot supplement, remove, or edit your comments in any way.

To ensure the anonymity of evaluation results, your identity is not connected to your submission. This means the system does not have the ability to provide you with your previous submission for the purpose of editing or removing the responses.

If you have made an error in your submission, such as evaluating the wrong person, the EEE team still cannot remove or modify your responses.

How does extra credit for submissions work?

Instructors may choose to award extra credit points to students for submitting evaluations. Awarding points and determining point value are at the discretion of the instructor.

After the evaluation has closed, EEE Legacy provides the instructor or assistant with a list of students who participated. This list gives no indication of which student submitted which evaluation.

This option is only available to instructors who have collected at least five evaluation submissions within EEE+ Evaluations.

Will my identity be associated with my submission?

Your identity will not be associated with your responses.

Note that, if there is a violation of the UC Irvine Computer & Network Use Policy within an evaluation response, OIT will conduct an investigation that could yield a response association.

I have additional questions or feedback about Evaluations.

Please don’t hesitate to share any additional comments, suggestions, or questions with the EEE team. Your participation and feedback will help guide the future development of the Evaluations tool.